Full support in working with certificates
If you need to obtain, update, or order a duplicate certificate, it is important to comply with the applicable law. Proper execution requires compliance with all established rules and procedures.
Services for obtaining a certificate
BIRTH CERTIFICATE
REASONS FOR THE NEED FOR THE DOCUMENT
A birth certificate is the main document that confirms the fact of a person's birth, identity and citizenship. If necessary, we will provide a notarized translation, apostille or ministerial legalization of documents to ensure that they meet the requirements of the law.
REGISTRATION PROCEDURE
If you need to register your child's birth for the first time, we will help you fill out all the necessary applications and submit documents to the state authority. If you need to obtain a duplicate birth certificate, we will request the document as soon as possible without your presence.
REQUIRED DOCUMENTS
In case of initial registration of a child's birth:
- Original passports of the child's mother and father;
- Parental marriage certificate (if available)
- If one of the parents is a foreigner, a passport of a foreign citizen and proof of legal stay in Ukraine;
- A medical certificate of birth or a medical birth certificate.
In case of requesting a second birth certificate:
- A copy of the passport of a citizen of Ukraine;
- A copy of the birth certificate (if available)/the client's birth data (name of the father and mother, place and time of the Actual Record).
TERM
We will help you with the initial registration of the child's birth within two business hours, and with the re-issuance of the birth certificate within three, five or seven business days.
MARRIAGE CERTIFICATE
REASONS FOR THE NEED FOR THE DOCUMENT
We will help you with marriage registration if you and your fiancé or fiancée are Ukrainians or citizens of a foreign country and wish to register your marriage in Ukraine.
REGISTRATION PROCEDURE
Our company will provide expert advice and explanations on all stages of marriage registration - we can help you speed up the registration process if you need to get married urgently.
If you are already married and want to get a duplicate due to the loss or damage of the document, we can request the document within three, five or seven business days.
REQUIRED DOCUMENTS
In case of marriage registration:
- Passport of a citizen of Ukraine/foreign national;
- Individual taxpayer number;
- Extract from the Unified State Demographic Register on registration of the place of residence.
In case of requesting a second marriage certificate:
- A copy of the passport of a citizen of Ukraine/foreign national;
- A copy of the marriage certificate (if any)/data on the marriage (full name of the husband and wife, place and time of the Actual Record).
TERM
If the bride and groom are citizens of Ukraine, we can register the marriage within one business day; if one of the bride and groom or both are foreigners, we register the marriage within three business days. If you need to obtain a duplicate marriage certificate, we can provide it within three, five or seven business days.
CERTIFICATE OF DIVORCE
REASONS FOR THE NEED FOR THE DOCUMENT
A divorce certificate is an official document that confirms the fact of the termination of a marriage between spouses. If the divorce certificate has been damaged or lost, we will be able to re-request the document as soon as possible.
REGISTRATION PROCEDURE
Our specialists will prepare all the necessary documents and request the document without your presence in the shortest possible time.
REQUIRED DOCUMENTS
- A copy of the passport of a citizen of Ukraine;
- A copy of the divorce certificate (if any)/data on the marriage (full name of the husband and wife, place and time of the Actual Record).
TERM
We will help you to re-obtain a divorce certificate within three, five or seven business days.
CERTIFICATE OF DIVORCE FOR A FOREIGNER
REASONS FOR THE NEED FOR THE DOCUMENT
A divorce certificate is an official document that confirms the fact that a marriage has been terminated between the spouses. To enter into a new marriage in Ukraine or another country, a divorce certificate is a mandatory document confirming that the previous marriage has been officially terminated. When applying for citizenship or for a residence permit in Ukraine or another country, a divorce certificate may be required to confirm marital status, which is important for determining the legal status of a foreigner.
REGISTRATION PROCEDURE
Our specialists will prepare all the necessary documents and request the document without your presence in the shortest possible time.
REQUIRED DOCUMENTS
- A copy of the passport of a foreign citizen;
- A copy of the divorce certificate (if any)/data on the marriage (full name of the husband and wife, place and time of the Actual Record).
TERM
We will help you to re-obtain a divorce certificate within three, five or seven business days.
DEATH CERTIFICATE
REASONS FOR THE NEED FOR THE DOCUMENT
A death certificate is an official document that confirms the fact of a person's death. Without this document, it is impossible to start organizing a funeral, inheritance procedure, termination of credit obligations, and cancellation of all documents of the deceased person.
REGISTRATION PROCEDURE
If you need to carry out the initial registration of a death, we will fill out all the necessary applications and submit the documents to the state authority for registration without your presence.
If the death certificate has been damaged or lost, we will be able to obtain it again as soon as possible.
REQUIRED DOCUMENTS
For the initial registration of death, you need:
- The passport of the deceased citizen of Ukraine or other document identifying his/her identity;
- A medical certificate of death.
To request a repeat (duplicate) death certificate, you need to:
- A copy of the passport of a citizen of Ukraine of a person who is a close relative of the deceased;
- A copy of the death certificate that must be re-obtained (if available).
TERM
We will help you with the initial registration of death within two business hours, and with the re-issuance of a death certificate within three, five or seven business days.
CERTIFICATE OF CHANGE OF NAME, SURNAME AND PATRONYMIC
REASONS FOR THE NEED FOR THE DOCUMENT
We can change your last name, first name and patronymic as soon as possible. If the certificate of change of name has been lost, destroyed or damaged, we will request a duplicate document without your presence.
REGISTRATION PROCEDURE
Our company provides legal support at all stages of name change - from submitting documents to a state authority to obtaining a certificate of name change.
REQUIRED DOCUMENTS
If you are missing certain documents to change your surname, we will help you to request everything you need. Required documents:
- 2 photos 3.5 x 4.5;
- Passport of a citizen of Ukraine;
- Individual tax number;
- A birth certificate,
- Marriage certificate (if you are married);
- Certificate of divorce (if you are divorced) and an extract from the registry office confirming the premarital surname;;
- Birth certificates of children (if you have minor children);
- Certificates of change of name, father's or mother's name, if they were previously changed;
- A court decision on divorce, change of surname, or establishment of the fact of renewal of the spousal status, if any;
- Extract from the Unified State Demographic Register on registration of the place of residence;
- Certificate of no criminal record.
In case of requesting a second certificate of change of name:
- A copy of the passport of a citizen of Ukraine/foreign national;
- A copy of the name change certificate (if any).
TERM
We offer a choice of three options for the timing of changing your last name, first name, or patronymic:
- 5 working days ;
- 10 working days;
- 25 working days.
If you need to obtain a duplicate of the certificate of change of name, we will request it within three, five or seven business days.
Additional services for certificates
APOSTILLE FOR CERTIFICATES
REASONS FOR THE NEED FOR AN APOSTILLE
An apostille is a special stamp that confirms the validity of a document issued in Ukraine for its official use in a foreign country. Thanks to the apostille, the document becomes legally valid in the countries that are parties to the Hague Convention, in particular in Italy, Germany, China, Australia, Mexico and other countries, which you can find out about by contacting us for advice.
REGISTRATION PROCEDURE
We can prepare and apostille a document in the shortest possible time without your personal presence.
REQUIRED DOCUMENTS
The original document to be apostilled - in case of loss of the document, we can get it again without your presence within three, five or seven business days.
TERM
We will provide apostillization of the document within a convenient timeframe for you, in particular, within one or three business days.
LEGALIZATION OF CERTIFICATES
WHY LEGALIZATION IS NEEDED
Legalization is a procedure for officially confirming the validity of documents issued in Ukraine for use in a foreign country. Legalization of documents is necessary for countries that are not parties to the Hague Convention, including Saudi Arabia, the United Arab Emirates, Sudan, Vietnam, Egypt, Thailand, Cambodia, Cuba, Nepal, Sri Lanka, Mozambique, Algeria and other countries, which you can find out about by contacting us for advice.
REGISTRATION PROCEDURE
We offer professional services for ministerial legalization of documents, including preparation of documents for submission to the Ministry of Justice and the Ministry of Foreign Affairs and monitoring compliance with all requirements for successful legalization.
REQUIRED DOCUMENTS
The original of the document to be legalized. If necessary, if the original is damaged or lost, we will help you to obtain a duplicate without your presence.
TERM
Legalization of a document at the Ministry of Justice takes one business day, and at the Ministry of Foreign Affairs - three business days.
NOTARIZED TRANSLATION OF THE CERTIFICATE
WHY TRANSLATION IS NEEDED
Notarized translation of documents is required for submission to government agencies or authorities, in particular, for documents subject to apostillization or legalization.
REGISTRATION PROCEDURE
The translation is carried out by certified translators in the shortest possible time.
REQUIRED DOCUMENTS
Original or high-quality scan of the document to be translated.
TERM
Within one business day, depending on the volume of the text and the selected language.
CORRECTION OF ERRORS IN DOCUMENTS
REGISTRATION PROCEDURE
Documents issued by the state civil registry office (civil registry office) confirm a person's marital status, birth, and death. However, sometimes such documents may contain errors that need to be corrected. Errors can be made both due to human error in the preparation of the document and due to incorrect information provided by the applicant. The most common mistakes are misspellings of the surname, first name or patronymic, date or place of birth, marriage or death.
Contact us and we will be able to submit an application to the state authority without your presence, on the basis of which the erroneous data will be corrected and a second certificate with the correct information will be issued.
REQUIRED DOCUMENTS
- Passport of the document holder;
- A certificate with an error in it.
TERM
Correction of erroneous data in the document - from 20 p.m.
MARITIME DOCUMENTS
REGISTRATION PROCEDURE
Maritime certificates are required for the employment of seafarers and are mandatory for their enrollment in the crew and work on board. Maritime documents guarantee the legality of activities at sea and confirm the seafarer's qualifications, experience and compliance with international standards. In order to obtain maritime documents, it is necessary to undergo certification, pass relevant examinations, and submit documents to state authorities for their entry into the register of maritime documents.
Please contact us and we will be happy to assist you in obtaining a seafarer's record book (a document confirming work experience on various vessels), obtaining a seafarer's passport for the first time or extending its validity, extending the Endorsement (confirmation of a diploma) and obtaining certificates for work!
REQUIRED DOCUMENTS
- Passport of a citizen of Ukraine/residence permit;
- Identification code;
- Diplomas and applications for higher education;
- Certificates for work (if you don't have them, we will help you get them);
- Seafarer's service record book (if any).
TERM
Obtaining a seafarer's passport for the first time - 20 working days;
It takes 7 working days to receive certificates for work;
Seafarer's passport renewal - 7 working days;
The seafarer's service record is 15 working days;
Endorsement extension - 15 working days.
Leave a request on our website
A qualified lawyer will call you back within 3 minutes
You will receive highly professional advice on any issue
Why are we chosen?
✅ Complete confidentiality - acting strictly within the framework of the NDA (non-disclosure agreement). Your data remains protected.
✅ Urgent execution - all services are provided within a clearly defined timeframe without delay.
✅ Proven expertise - before starting cooperation, you will get access to our cases to assess the professional level.
✅ Transparent pricing - No hidden fees. You pay only what is agreed upon in advance.
✅ Personal lawyer - prompt consultations and clarifications at every stage of cooperation.
✅ Personal reception in the office - the possibility of consultations and discussions in a closed format for your safety.
This option is more structured, concise, and focused on customer focus. You can adapt the style to your specific needs!
Get a free consultation and calculation of the service only here
Our services
Our Company has been successfully working on issues related to private law for 15 years
1
What documents are issued by the registry office?
The documents issued by the civil registry office are divided into two main categories:
Excerpts
Certificates
Certificates
The main types of certificates include:
Birth certificate
Marriage certificate
Certificate of divorce
Death certificate
Certificate of change of name (surname or patronymic)
For each of these certificates, you can get extract - an extended version of the document. The extract states:
place, date, and authority that registered the event;
a complete history of changes made to the deed record.
Extracts: types and differences
Extracts are divided into two types:
Full excerpt - contains all the information entered during the event registration.
Shortened (incomplete) extract - includes only basic data, without details.
This classification helps you choose the best document option for your needs.
2
Who is entitled to receive a certificate or extract from the registry office?
The following are eligible to receive the document:
The person directly indicated - the person in whose name the original document was issued.
Close relatives:
spouses
parents
children
other relatives (if there are documents confirming kinship)
Legal representatives:
guardians
trustees
persons with a notarized power of attorney
For persons abroad there is a special procedure:
it is possible to obtain documents through a lawyer's request
notarized power of attorney is not required
the whole process is carried out in accordance with the legislation of Ukraine
This allows you to receive the necessary documents even in difficult situations when personal presence is impossible.
3
Legal practice nuances to keep in mind when obtaining duplicate certificates:
Restriction of the circle of persons:
Duplicate copies are issued only to a limited number of persons (owner, relatives or representatives)
Access for unauthorized persons is restricted by law
Validity of documents:
Powers of attorney for representatives have a limited validity period
Some extracts may require relevance (for example, not older than 3 months)
Specifics of international cases:
Special legalization procedures are available for persons abroad
Apostille may be required for use outside Ukraine
Differences in types of documents:
Full and abridged extracts have different legal effect
Some institutions require only full versions of documents
Registration time:
Production time may vary depending on the type of document
In some cases, expedited processing is possible
Online formats:
Some extracts are available in electronic form
Legal force of electronic documents is equal to paper documents
We recommend that you find out the specific requirements for documents in advance from the relevant institution where they will be submitted.
4
Why you should choose our company and what you will get:
Expert support from lawyers with 15 years of experience in working with registry office documents
Individual approach - we will select the optimal algorithm of actions for your case
Simplifying the process as much as possible:
minimal personal involvement of the client
full range of turnkey services
delivery of documents throughout Ukraine and abroad
Our specialists are proficient in all modern mechanisms for obtaining duplicate copies, which allows us to handle even the most complex requests. We take care of all the technical aspects, leaving you with the finished result.
Why you should contact us:
✓ Practical experience with thousands of similar cases
✓ Strict compliance with legal regulations
✓ Flexibility in choosing how to obtain documents
✓ Possibility of remote registration
Contact us and you will receive your documents with minimal effort on your part.
5
Sending documents abroad
We organize the sending of documents not only in Ukraine, but anywhere in the world. Delivery times depend on the country of destination, but we guarantee:
✅ Reliability - we work only with trusted courier services
✅ Security. - your documents are insured and packed securely
✅ Accuracy - deliver everything on time and without damage
A non-standard situation?
If your case requires an individual approach - just give us a call. Our experts:
🔹 Analyze the situation in detail
🔹 Prescribe the optimal algorithm of actions
🔹 Find a legal way to resolve the issue
Contact us and we will find a solution for even the most complex cases!
We support the Armed Forces of Ukraine not only in word but also in deed! Our Company offers a 22% discount for all services to those who have joined the ranks of the Armed Forces of Ukraine!
Our team of lawyers
Our Company has been successfully working on issues related to private law for 15 years
Koval Oleg
Founder and CEO ⠀⠀⠀⠀⠀⠀⠀⠀⠀⠀⠀⠀⠀⠀⠀⠀⠀⠀⠀⠀⠀
Demchuk Maria
Head of the Technical Department
Savchenko Daria
Head of the Construction Department⠀⠀⠀⠀⠀⠀⠀⠀⠀⠀⠀⠀⠀⠀⠀⠀⠀⠀⠀⠀⠀⠀⠀⠀⠀⠀⠀
Nadezhda Voznyuk
Legal counsel of the Private and Migration Law Department
Olena Klykova
Legal counsel of the Private and Migration Law Department
Hopkalo Kateryna
Legal counsel of the Private and Migration Law Department
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